Prince Sultan University — Sustainable Procurement Policy (GV0020)
Prince Sultan University
PSU Policy Template
Sustainable Procurement Policy
Policy Information
PSU Policy Code
GV0020
Original adoption
15/07/2020
Policy title
Sustainable Procurement Policy
Owner
Vice- President for Administrative and Financial Affairs Office, Center for Sustainability and Climate
Responsible Office/Department
Vice- President for Administrative and Financial Affairs Office, Center for Sustainability and Climate
Approved by
University Council
Recent Review
07/05/2023
Effective date
POLICY STATEMENT
This policy will be the guiding principles and requirements for Sustainable Procurement at Prince Sultan University (“PSU”). The Sustainable procurement Policy is crucial for PSU, which is the first private-not-for-profit university established to provide distinguished academic and research programs in Saudi Arabia.
BACKGROUND AND JUSTIFICATION
Prince Sultan University (“PSU”) embraces unique role in contributing to the United Nations Sustainable Development Goals (SDGs). The goals are the blueprint to achieve a better and more sustainable future for all. The University will continue its efforts to engage on Sustainable Procurement within this framework. PSU aims to embed sustainable purchasing aligning with the university values to reflect the strong commitment to UN Sustainable Development Goals (SDGs).
SCOPE AND PURPOSE
The main purpose of this policy is to acknowledge that its procurement/ purchasing activities have a significant impact on the environment, society and the economy. PSU accepts that it has a more global impact on sustainability and has responsibility to reduce those impacts in purchasing activities.
The Sustainable procurement policy will ensure that the acquired products and services can contribute to social and environmental responsibilities
PRINCIPLES OF THE POLICY
This Sustainable Procurement Policy applies to everyone who buys and specifies goods and services on behalf of the University. It is important that the contractors are encouraged to adopt similar policies, with sustainability performance being added to the current requirements of quality, delivery and value for money.
The Sustainable procurement is a method by which we ensure that the goods and services purchased are as sustainable as possible, with the lowest environmental impact and highest positive social results. Sustainable procurement will improve the future of business with ensured gross profits, increase of sales and better customer experience.
The policy intends to promote the specification and selection of products and services which minimize environmental impacts and positively impact on society and the economy.
Encourages suppliers to comply with national and international standards on environmental, social and economic matters and encourage a partnership approach to sustainable progression.
Undertakes sustainability risk/impact assessments of products and services to ensure compliance with the sustainability and to manage the procurement of goods and services to help the University to achieve its carbon reduction targets.
Manage the procurement of commodities and services in order to minimize or reduce negative impacts on the natural environment e .g. waste, carbon emissions, transport miles, biodiversity and consumption of natural resources.
RESPONSIBILITIES AND IMPLEMENTATION STRATEGIES
As a socially responsible institution, PSU embraces its unique role in contributing to the United Nations Sustainable Development Goals (SDGs). The Vice- President for Administrative and Financial Affairs Office oversees the investment funds of the University work to agreed investment criteria based on environmental, social and governance (ESG) standards.
In order to monitor the implementation and ongoing adherence to this Policy PSU will publish this Sustainable Procurement Policy on its website and it is also communicated to the wider University population.
Institutional Financial and Risk Management Committee hold regular meetings to monitor adherence with the Policy.
This Sustainable Procurement Policy will be reviewed annually by the Institutional Financial and Risk Management Committee and Center for Sustainability and Climate and PSU Carbon Management Planning Committee and then reported to the Policies & Development Unit (“PDU”) to be reviewed and approved then it is submitted to the University Council to have a final approval.
The university and the Compliance and Legal Office (“CLO”) are responsible for ensuring that all the University Community are complying with the Sustainable Procurement Policy. The management is also responsible for making all external parties aware of any changes to the Sustainable Procurement Policy.
PROCEDURES FOR HANDLING POLICY VIOLATION
PSU Institutional Financial and Risk Management Committee in coordination with Center for Sustainability and Climate and PSU Carbon Management Planning Committee will evaluate the compliance of Sustainable Procurement Policy regularly. If any non- compliance of the policy, PSU Institutional Financial and Risk Management Committee will report to Vice-President for Administrative and Financial Affairs Office and Compliance and Legal Office.
