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POLICY STATEMENT

For students pursuing a bachelor’s degree, the Deanship of Admission and Registration awards transfer credit according to the guidelines outlined in this policy. The Deanship reserves the right to accept or reject credits earned at other institutions of higher education.

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BACKGROUND AND JUSTIFICATION

This policy provides guidelines for credit equivalency for students transferring from another university to PSU, transferring internally between programs, or studying temporarily as visiting students inside or outside the University.

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SCOPE AND PURPOSE

This policy applies to all student transfers into or within the University and provides guidance on eligibility, course equivalence, and transfer procedures.

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PRINCIPLES OF THE POLICY

Transfer Eligibility

• The transferring institution must be officially licensed at the time of study.
• If a student is found to have been dismissed for disciplinary reasons, enrollment is canceled with no refund of fees.
• The student must meet PSU admission requirements.
• The cumulative GPA must be at least 2.00 out of 4.00 or 3.00 out of 5.00.

Course Equivalency

• No more than 45 credit units (excluding PYP) may be equated.
• Courses must be taught in the same language unless an exception is approved.
• The minimum acceptable grade is C.
• Course content must be at least 75% equivalent with matching credit hours.
• Equated courses are recorded in the transcript without affecting the GPA.

Internal Transfers

• Transfers require academic advisor recommendation and relevant approvals.
• Students must complete registered courses before transferring.
• Transfers are recorded at the beginning of the following semester.

Recording of Internally Transferred Courses

All completed courses, grades, and GPAs are recorded in the academic transcript. Students must comply with the regulations of the new program.

Visiting Student

• Approval from the College Dean is required based on department recommendation.
• External institutions must be recognized by the Ministry of Education.
• Courses are equated according to university equivalency regulations.
• Visiting students are subject to all PSU rules and regulations.

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DEFINITIONS

Study Plan: A list of courses constituting graduation requirements.

Course: A subject with defined credit hours and learning outcomes.

Credit Hour: A weekly lecture of at least 50 minutes or practical session of 100 minutes.

Visiting Student: A student studying courses at another institution without transferring.

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RESPONSIBILITIES AND IMPLEMENTATION STRATEGIES

• The Deanship of Admission and Registration ensures compliance and accurate academic records.
• Academic advisors, deans, and department chairs facilitate transfer and equivalency approvals.

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PROCEDURES FOR HANDLING POLICY VIOLATION

Any violation of this policy is addressed by the Deanship of Admission and Registration in coordination with relevant university entities.

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REFERENCES

• The Undergraduate Study and Examinations By-Law and the Rules of Implementation for Prince Sultan University – 2023