Transfer Student

Please read the equalization by-laws (P.37-41) https://info.psu.edu.sa/RSEUL_Eng/#p=1, (including the law related to the abroad transferred University must be Approved by the Ministry of Education, https://ru.moe.gov.sa/Search), Then, if applicable, follow these steps:

STEP 1: Prepare the required documents for equalization:

1. English Official Transcript, (Note: GPA must be no less than 2 out of 4 or 3 out of 5).
2. Syllabus, or Detailed Course Description in English Language except for Arab and Islamic courses. Please note that the course description MUST be detailed, or will be denied automatically. Please ensure all the documents match with your transcript including the course code and course title. If the description is in Arabic and you have studied it in English, please provide proof from your previous university that the course is taught in English.

STEP 2: Fill out the course equalization request form; please ensure all the required files are uploaded with the correct document.

Female Student		Male Student
Equalization Request Form
Link: Course Equalization Request Form (Female Students) Barcode:		Link: Course Equalization Request Form (Male Students) Barcode:
Ms. Bayan AlGhamdi	ex# 8602	Mr. Rev Clerino	ex# 8582
Ms. Maram AlJraiwi	ex# 8667	Mr. Muayed AlQarni	ex# 8131
f.transfer@psu.edu.sa		m.transfer@psu.edu.sa

STEP 3: The equalization committee will review all submitted documents (using PSU’s bulletin) and inform the transfer unit team of the decision.

STEP 4: The transfer unit team will receive all the equalization results from the equalization committee and send them to the Deanship of Admission and Registration (DAR) for their final approval/rejection depending on the student study plan.

STEP 5: The student will be informed and the result reflected in the system.

The Policies and Procedures Related to Course Equivalency

Credit Transfer Policy

Prince Sultan University's Deanship of Admissions and Registration has established a policy to recognize credits earned at accredited institutions of higher education both within and outside the Kingdom of Saudi Arabia, allowing for credit transfers to its preparatory and undergraduate programs.

This policy provides guidelines for dealing with credit equivalency for students who transfer from another university to PSU, students who transfer from one program to another within PSU, students who would like to study for a temporary period of time at PSU as visiting students, or those PSU students who would like to study at other universities as visiting students. Credits maybe transferred in accordance with the policy requirements.

Policy:

• All transfer applications, along with an original transcript of academic records are submitted to the Deanship of Admissions and Registration, which considers the application and ensures that the applicant has fulfilled the credit transfer conditions;
• ​​The transfer of a student from another university to PSU may be accepted under the following conditions;
  • The maximum number of credit hours that can be considered for course equivalency at Prince Sultan University is 45. However, students who are granted a waiver for part or all of the Preparatory Year Program (PYP) will have the number of waived credit hours deducted from this maximum. For example, if a student receives a waiver for the first level of the PYP (15 credit hours), meaning 15 of the credit hours from their previous university are used to waive PYP courses, they will only have 30 credit hours remaining for course equivalency. Similarly, if a student is granted a full waiver from the PYP (30 credit hours), they will only have 15 credit hours left for course equivalency. This rule does not apply to students transferring from universities in one of the English-speaking countries listed above;
  • The course to be transferred should have been taught using the same language in which the equivalent course is being taught at PSU;
  • For a course to be considered for transfer, the student must have obtained a minimum of (C ) grade in that course;
  • The course must be equivalent in content and in the number of credit hours to a course that is being taught at PSU;
  • The student should have been enrolled at a college or university that is recognized by the Ministry of Education (MOE);
  • The transferred courses must have been studied within the last five semesters before the transfer. The University Council, however, has the right to make any exceptions.
  • The student must not have been dismissed from that university for disciplinary reasons;
  • The student must satisfy any other transfer provisions as determined by the University Council.
• A transfer student from a university in a native English-speaking country (United States of America, United Kingdom, Canada, and Australia) may be accepted and the Preparatory Program at PSU will be waived if the student has successfully completed 12 Credit Hours from an accredited bachelor academic program;
• A transfer student coming from a “quarterly-based” system will be considered for the standard ratio of two semester hours for three-quarter hours or two-thirds (2/3) of a semester hour for each quarter-hour or 2/3 of the course will be equivalent to one (1) course at PSU in terms of transfer credit;
• For a course to be considered a transfer, it must have been studied in a College or a University. Work experience and professional training programs cannot be considered as a basis for credit transfer;
• The Concerned College evaluates the course(s) that were taken by the student outside the University, based on the recommendations of the departments that offer equivalent courses. The courses evaluated as equivalent are recorded in the student’s academic transcript but it’s not included in the calculation of his/her cumulative GPA;
• ​If it becomes evident, after a student’s transfer, that the student was dismissed for disciplinary reasons, his/her enrollment is considered canceled from the date of acceptance of his/her transfer to the University. No refund of course fees will be given, and the student will be dismissed from the University;

Procedures:

• Official Transcript and course detailed syllabus must be submitted to the Registrar’s office for review and course evaluation;
• The Registrar shall review and evaluate the possible transfer of courses and prepare the Transfer Equivalency Course Form along with the course syllabus and forwarded to the concern department for further assessment of the course. (This will take five or seven working days upon submission);
• Once the course syllabus reviewed and evaluated, the concern department Chair/Director or the faculty evaluator must affix his signature in the “Transfer Equivalency Course” form and it will sent back to the Registrar’s Office;
• The Registrar shall then notify the transfer student of the approved transfer of credit hours accepted. Transferred courses will not carry the grade or honor points to the PSU record. Thus, it will not affect the student’s cumulative GPA
• If the course syllabus took at the ​previous university equivalent to any of the PSU offered courses, then the course credit hours will be transferrable and recorded to the student’s a​​cademic record at the beginning of the semester following the transfer.

Note:

• The deadline for submitting complete transfer requests is four weeks before the start of the semester, with the transfer student being solely responsible for completing the credit transfer of all courses to which he/she is entitled.

Transfer Between Colleges

Transfer From One College To Another Within The University

A student may transfer from one college to another within the University in accordance with the following rules:

1. A student may transfer from one college to another within the University prior to his/her completion of the sixth academic level;
The student should continue to study all the courses for which he/she is registered at the level preceding the transfer and should comply with the rules of adding and dropping courses;
2. The process of transferring from one college to another will be recorded in the student's academic record beginning with the semester after the transfer.
3. Students are permitted a maximum of two transfers from one college to another.

Note: All courses that have been studied by a student transferred from one college to another are recorded in his/her academic record, including the grades and the semester and cumulative GPAs obtained throughout his/her study at the respective University.

Transfer From One Major To Another Within A College

A student may transfer from one major to another within a college, in accordance with the following rules:

• A student may transfer from one major to another within his/her college at any time prior to his/her completion of the sixth academic level. The College Council, however, may consider exceptional cases where students already have completed the sixth level;
• The transfer process is recorded in the student’s academic record at the beginning of the semester following the transfer;
• Students’ allowed to a maximum of two transfers from one major to another within the same college. The College Council, however, may consider exceptional cases

Note: All courses that have been studied by a student who has transferred from one major to another are recorded in his/her academic record, including the grades and the semester and cumulative GPAs obtained throughout his/her study at the University.

Visiting Students

A “visiting student” is a student who studies courses at another university or in any branch of the University to which he/she belongs without transferring. These courses is consider equivalent to those offered at the University, according to the following rules:

1. The student must obtain the approval of his/her college before he/she begins his/her studies; His/her studies should be at a recognized college or university;
2. The course should take outside his/her college should be equivalent, in terms of the content, to a course required for graduation;
3. If the visiting student is studying in one of the branches of the University to which he/she belongs, the rules under Article 47 apply.
4. The University Council determines the maximum credit hours to be allocated to a visiting student from outside the University.
5. The course grades credited to the visiting student will be recorded in his/her academic record, but not included in the calculation of his/her cumulative GPA.
6. Any other conditions required by the University Council should be satisfied.

Student From PSU Visiting To Other University

Study during a regular semester or summer session outside PSU.

• The department council sets up a committee to study the outside courses which the student plans to take and determines the equivalent (PSU) courses; The student should submit a letter of application along with Visiting Student Application Form to the concern department chair indicating the course(s) wants to study at the other university; Note: Letter of application is subject for approval from the Department Council Committee. Visiting Student Application Form.
• The maximum total credit hours that can be transient/visit from outside the university is 34 and the student’s grade in each transferred course must not be lower than C. These grades are not included in the calculation of his/her cumulative or major GPA;
• Two (2) consecutive semesters or three (3) non-sequential semesters will be the maximum number allowed to study outside the university;
• The student must get a written approval from PSU to study as a visiting student in another university/college.
• Any other conditions required by the University Council should be satisfied.

Student From Other University Visiting At Prince Sultan University

For students enrolled at another university and would like to study for a temporary period of time at Prince Sultan University, the following rules apply:

• The student must be enrolled at a college or university that is recognized by MOE. The student must obtain a written approval from his current college/university stating the PSU course(s) that he/she is allowed to study at PSU. The student must have his/her official transcript for at least two semesters from his/her university, to which he/she has been admitted.
• He/she must not be dismissed on disciplinary or educational grounds.
• ​All Financial rules are applied.

• To avoid any delays in the transfer process, the student must submit ​​all required documents at least 10 working days before the beginning of classes.
• All standardized test scores must have been taken during the last 2 years of submission.